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Upcoming 2-Day UPCS Seminar
2-Day on April 9 & 10, 2019
Hosted by:
Virginia Association of Housing and Community Development Officials
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Located at: DoubleTree by Hilton Virginia Beach
1900 Pavilion Drive, Virginia Beach, VA 23451
To register fill out the registration form and mail with payment to:
For more information, contact:
VAHCDO, Attn: Valerie Hill Neal, PO Box 797, Newport News, VA 23607.
DEADLINE FOR REGISTRATION: March 29, 2019
Upcoming 2-Day UPCS Seminar
2-Day on April 17 & 18, 2019
Hosted by:
AGPM
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Located at: WinRoom
4677 L. B. McLeod Road, Orlando, FL 32811
Timeframe: 8:00 am 4:00 pm
Register online or fill out the registration form and email or fax it or call (800) 272-7134, x15.
DEADLINE FOR REGISTRATION: April 10, 2019

UPCS Training - Stay REAC Ready for HUD's New Changes

A Major Change to the REAC Inspection is COMING - ARE YOU REAC READY? HUD plans to implement the following changes in 2019:

15 Day Notice

Our first client has contacted APC saying they were just given a 15 day notice. This is the element of the reform plan which has the greatest likelihood of being fully enacted this year. This would mean that the property could be notified at any time of an inspection and seeking a different date would not be considered, other than a few days. Also, this will change the way that inspections are assigned to the contract REAC Inspectors. The logistics are likely to take some time to work out as it is mainly a contracting issue. The current practice is via the Reverse Auction which is likely to go away for some or all segments of the REAC inspections. The plan is for HUD to issue limited delivery contracts to a few larger nationwide inspection companies which will then employ the contract inspectors. This is similar to what APC started with in 1998. And, just to note in the REAC pilot program in 1998 we were only required to give the property a 10 days' notice.

Inspection Scoring

APC has learned from REAC, there is a plan to change the Unit scoring value to 50% - 65% of the property score. The Unit scoring is currently only 35%. The plan is that the other four inspectable areas would be combined into two areas to "simplify" the scoring: Outside and Inside. Site, Building Exterior, outdoor Common Areas and outdoor Building Systems would be combined to "Outside." Interior Building Systems and interior Common Areas would be combined to "Inside." Thus, there would be only 3 inspectable areas left for the scoring: Unit, Outside, and Inside. This will take a congressional action to change since the current scoring system is mandated by federal law.

Self-Inspections

Currently, the UPCS-V pilot (conversion from HQS inspection) has developed a successful handheld/software solution that inspectors use to report annual/biannual inspection results directly to HUD. In fact, during the recent government shutdown, UPCS-V pilot program inspections continued and over 3,500 inspections were completed during the shutdown. A similar initiative is being considered to develop software for the properties to do their annual UPCS inspections and upload the data to HUD for "analysis of the data." This information may then feed into the periodicity of the REAC inspection. Since 2019 is also a pivotal year for the conversion of HQS to UPCS-V, the expectation is that this UPCS self-Inspection initiative is further down the road. Although, a parallel effort would align the inspection protocols between UPCS and UPCS-V, which has been a REAC strategic goal for a long time.

These changes will ensure that properties are in a continuous state of full readiness and compliance. APC is the leader when it comes to these NEW CHANGES. We have been tracking them since they were first proposed.

APC expanded its UPCS knowledge beyond the basic inspection and is versed in all aspects of the Public Housing Assessment System (PHAS) Physical Inspection Subsystem (PASS). We have incorporated our knowledge and inspection experience into a comprehensive UPCS training program which focuses on improving your physical score.

Physical Inspection Process
APC's training provides:
  • A clear understanding of UPCS definitions and identification of notable deficiencies with regards to building exteriors, building systems, common areas, and building interiors (units)
  • A clear understanding and identification of UPCS Health and Safety Deficiencies
  • Details of how to improve the PHAS Physical Indicator Score
  • REAC Scoring
  • The UPCS inspection time line
  • The REAC Inspectors Code of Conduct
  • HUD Rules and Regulations Applicable to the REAC-UPCS and PHAS Physical Indicator
APC's training covers the Inspection Process from both the REAC Inspector's perspective and the Housing Authority's perspective: What to do Before, During, and After the REAC Inspection. How the Physical Inspection Breakdown Structure (PIBS) is used to classify a defect is explained. The five inspectable areas are defined: Site Building Exterior, Building Systems, Common Areas, and Units.
Area Max Point Loss
Site 7.5 points
Building Exterior 10 points
Building Systems 10 points
Common Areas 10 points
Dwelling Units 5 points
The four items needed to classify a defect a presented: Inspectable Area, Inspectable Item, Defect and Severity Level are reviewed. Going beyond what a REAC Inspector does, the class learns how Criticality and Item Weights are used to calculate the point deduction for each defect that is reportable. With APC as your UPCS trainer, each attendee will receive a UPCS Presentation Notebook, Inspector's Field Guide, Compilation Bulletin, Interactive Class Activities, Practical Exercises, Inspection Forms, PIBS Table, High Point Loss Items, Exigent H & S Form and Software.

Uniform Physical Condition Standards

Two-Day Seminar Agenda (8:00 a.m. to 4:00 p.m.)

A Historic Prospective
  • PHAS Introduction
  • PASS Subsystems
  • CFR Notices
PASS Overview
  • PASS Breakdown
  • Standardizing Observations
  • Classifying a Deficiency
Physical Inspection Process
  • Planning the Inspection
  • Conducting the Inspection
Collecting Data
  • HUD Software
  • Forms
  • Daily Functions
Observing and Documenting A Deficiency
  • Site
  • Building Exterior
  • Building Systems
  • Common Areas
  • Dwelling Units
  • Health and Safety
Life Threatening Heath and Safety
 
HUD REAC Scoring
  • Inspection Results
  • Appeals
Update of Current Changes
 
Practical Exercises
 
Confirmation Proficiency Exam
View Sample Flyer and Agenda for APC's 1-Day and 2-Day UPCS/REAC Training.
Thanks also for your excellent training sessions on UPCS protocol. I am still getting positive feedback from the attendees.
Your training, UPCS inspections, and shadowing all were a big part of our improved scores.
I received unsolicited comments from the staff regarding the effectiveness of the "feet on the ground" training. That really seemed to pull it all together for the group.
I am happy to tell you we are scoring in the 90's so far at 4 of our sites.
This was my fifth REAC training. This one was the most informative.
I now have a better perspective of how the various inspection procedures the seminar dealt with pertain to HUD rules/regulations/guidelines.

UPCS Seminar – Information Request

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